As mentioned in What Every Manager Needs to Know About Project Management – Part 1 as part of their work, Supervisors and Managers are often asked to manage or participate on a project in addition to their regular duties. The ability to successfully manage these projects is often a key component of being a successful Supervisor or Manager, and often a criterion for further advancement. Yet, because they are non routine events, successfully managing projects require different skills than Supervisors and Managers use in their day-to-day work. Consequently, if you’re a Supervisor or Manager, or hoping to become one, being able to understand and use basic project management skills is one of the most important skill sets you need to develop.
One of the first skills you need to develop is to understand the difference between projects that fail, and those that work. Armed with this type of understanding, you can take steps from the start to make sure that your project plan includes the items needed to avoid some of these common reasons for failure, and contains those needed for success.
COMMON REASONS FOR PROJECT FAILURE
Projects that fail, often fail for some common reasons. Among these are:
- Poorly Defined Project Requirements:
– Example: A new computer system implementation that failed to include the needed testing before going “live”.
– Example: A new computer system implementation that left out a plan to adequately train new users.
- Poor Task Analysis:
– Example: An office move that left out important steps.
- Overlooked reaction from people impacted by the project:
– Example: A plan for a new road that didn’t plan sufficiently for negative community resistance and boycott.
- Poor Scheduling:
– Example: A project plan for implementing an initiative that called for heavy involvement from staff during peak normal workloads.
- Lack of understanding or agreement by project team members of their responsibilities.
– Example: A critical task isn’t done because one of the project team members didn’t realize they were responsible for it.
- Lack of Coordination with other Groups/Departments.
– Example: The failure to include the impact of a new computer system on another system that uses the same data.
- Missed Deadline:
– Example: The failure to hold timely project reviews to monitor the project’s status, and take corrective action when necessary.
PROJECTS THAT WORK
On the other hand, successful projects are usually completely the opposite of projects that fail. They usually have the following traits:
- A clearly defined purpose and scope.
- Clearly defined objectives that can be measured to determine if the project is a success.
- Deliverables that are clearly stated and agreed upon.
- Buy-in by Key Stakeholders on the need for the project.
Identified Coordination requirements both within the project team and with other affected groups.
- Clearly defined critical success factors.
- A project plan and schedule that includes all the needed work tasks and deadlines.
- A budget that reflects all the needed costs to successfully complete the project.
Sufficient status monitoring that measures progress against the schedule, and identifies any needed corrective actions.
SO HOW DO I LEARN THESE SKILLS?
Because being able to manage projects successfully is such an important skill, KAW Consulting developed “PROJECT MANAGEMENT FOR MANAGERS AND SUPERVISORS”, an electronic handbook that will help you learn these vital skills. You’ll learn how to:
Define the project’s scope, objectives, deliverables, critical success factors, resource needs, and collaboration requirements.
- Break the work down into its major work blocks and tasks.
- Develop an easy to use project schedule.
- Monitor the project’s status and what to do if it’s off course.
These basic skills are critical regardless of how you plan to manage your project—using project management software or tools you develop yourself. They focus on the critical steps you need to take before you enter data into the project management tools you use.
Unlike most books on project management that are complicated and hard to understand, “PROJECT MANAGEMENT FOR MANAGERS AND SUPERVISORS ” is exactly the opposite. It’s written in easy to understand language that walks you through the process of managing a project step by step, helping you think of the key ingredients to make your project successful, and avoid the common problems that crop up in unsuccessful ones. We’ve even included sample forms you can easily adapt to fit your own project when defining the project’s key ingredients and developing the schedule and budget.
AVAILABLE IN BOTH KINDLE AND PDF
To meet the demands of our global users, “PROJECT MANAGEMENT SKILLS FOR MANAGERS AND SUPERVISORS” is now available in both Kindle and PDF versions. U.S. purchasers can purchase both. International users eligible to purchase from Amazon can purchase the Kindle Version. Both versions allow you to have it accessible each time you need to manage or participate on a project.
For information on the Kindle version either click here or visit your applicable Amazon website and input “PROJECT MANAGEMENT SKILLS FOR MANAGERS AND SUPERVISORS” in the search criteria.
For U.S. users, the PDF version allows you to store ““PROJECT MANAGEMENT SKILLS FOR MANAGERS AND SUPERVISORS” on your computer so you have it accessible each time you need it. It includes hyperlinks so you can jump right to the page or section you need without having to spend time scrolling through unneeded pages. If you want hard copy you can print what you need.
You can purchase single copies or share with additional users by purchasing additional licenses. This makes it easy for organizations to increase the productivity of their staffs.
You can buy single copies for the low price of $21.95.
Sharing with additional users is also easy–just purchase additional licenses at $19.95 per user.
To view a sample and instructions on how to purchase online click here.
Note: PDF Version available to only U.S. customers at this time.