- The basic process for delegating successfully.
- How to identify tasks that make good candidates to delegate.
In this post, I’ll discuss 2 other vital things to consider when planning your delegation– finding the right person to do the task, and making sure they have what they need to accomplish it.
Finding the Right Person
To identify good candidates, consider the following questions:
- What expertise is needed to do the task.
- Who has it?
- Who with that expertise is available?
- Is that person willing to help?
Determining What They Need
Once you’ve identified a good candidate, you also need to consider what they need to do the task. These can include things like:
- Access to or cooperation from other people.
- The necessary time.
- The necessary authority
Example: The Monthly Budget Report
Assume for a minute that you have responsibility for generating the monthly budget report. It’s a real headache and involves gathering information, putting it in a spreadsheet, analyzing variances and summarizing the information.
To date, you’ve done the whole thing yourself, including sending it out. In Part 2 you realized that it was actually a very good candidate for delegating many of the tasks involved in it to several of your staff members. By going through the questions above you determined that:
- One of your staff members could gather some of the information if you taught him how.
- Another person who knew spreadsheets and reports could enter the information and generate the report.
- Your Admin Assistant is very happy to handle the distribution for you.
This allows you to concentrate your efforts on the real part of the process that takes your expertise–summarizing the information and explaining the variances.
So, by doing some analysis it turns out that you can delegate some of the tasks for this responsibility that have taken up a good chunk of your time. And since you’ve learned how to start delegating work that you’ve traditionally done yourself to your staff, you’ll probably be more prone to start looking at your other responsibilities for tasks to delegate as well.
So, How Do You Learn How to Delegate?
To start learning how to delegate effectively, see KAWConsulting’s “Delegating for Results”electronic handbook that takes you step by step through the delegation process.
Available in both Kindle and PDF
To meet the demands of our global users, “Delegating For Results“ is now available in both Kindle and PDF versions. U.S. purchasers can purchase both. International users eligible to purchase from Amazon can purchase the Kindle Version. Both versions allow you to have it accessible each time you need to delegate a task.
For information on the Kindle version either click here, or visit your applicable Amazon website and input “Delegating For Results” in the search criteria.
For U.S. users, the PDF version allows you to store “Delegating For Results” on your computer so you have it accessible each time you need to delegate a task. It includes hyperlinks so you can jump right to the page or section you need without having to spend time scrolling through unneeded pages. You can purchase single copies or share with additional users by purchasing additional licenses. This makes it easy for organizations to increase the productivity of their staffs.
You can buy single copies for the low price of $15.95.
Sharing with additional users is also easy–just purchase additional licenses at $14.95 per user.
To view a sample and instructions on how to purchase online click here
Note: The PDF Version is available to U.S. purchasers only.