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As mentioned in Keys to Delegating Work So It Gets Done – Part 1, one of the first skills you need to master to delegate work successfully is to learn how to identify tasks that make good candidates to delegate.
While many people who resist the idea of delegating respond immediately that they have nothing that can be delegated, it often turns out not to be the case. The problem is that often they haven’t done the analysis needed to identify tasks that might make good candidates.
Some of the common types of tasks that make excellent candidates to delegate include:
- Routine and minor decisions
- Information Gathering
- Technical tasks
- Operating tasks
- Report generation
- Tasks you dislike doing that somebody else could do as well as you
- Tasks that can help your staff increase their capabilities and skills
- Other categories that you can think of
To start analyzing your tasks in this manner, make a list of your major responsibilities and tasks you perform under each responsibility. Then go through the list of candidate tasks above, and identify which ones you use to fulfill that responsibility and how. Once you’ve done that, ask yourself, “Do I have to do all of that myself, or is there something that someone else can help with?” The things that someone else can help with become the candidates to delegate.
Example: The Monthly Budget Report
Assume for a minute that you have responsibility for generating the monthly budget report. It’s a real headache and involves gathering information, putting it in a spreadsheet, analyzing variances and summarizing the information. You do the whole thing yourself, including sending it out.
When you went through the type of analysis discussed above, you found that there were indeed things that someone else could do if you let them. One of your staff members could gather some of the information if you taught him how. Another person who knew spreadsheets and reports could enter the information and generate the report. It turns out your Admin Assistant is very happy to handle the distribution for you. You can concentrate your efforts on the real part of the process that takes your expertise–summarizing the information and explaining the variances.
So, by doing some analysis it turns out that you can delegate some of tasks for this responsibility that have taken up a good chunk of your time. And once you succeed at delegating these tasks, you can start looking at your other responsibilities for tasks to delegate as well.
So How Do I Learn These Skills?
To start learning how to delegate effectively, see KAWConsulting’s “Delegating for Results”electronic handbook that takes you step by step through the delegation process.
Available in both Kindle and PDF
To meet the demands of our global users, “Delegating For Results“ is now available in both Kindle and PDF versions. U.S. purchasers can purchase both. International users eligible to purchase from Amazon can purchase the Kindle Version. Both versions allow you to have it accessible each time you need to delegate a task.
For information on the Kindle version either click here, or visit your applicable Amazon website and input “Delegating For Results” in the search criteria.
For U.S. users, the PDF version allows you to store “Delegating For Results” on your computer so you have it accessible each time you need to delegate a task. It includes hyperlinks so you can jump right to the page or section you need without having to spend time scrolling through unneeded pages. You can purchase single copies or share with additional users by purchasing additional licenses. This makes it easy for organizations to increase the productivity of their staffs.
You can buy single copies for the low price of $15.95.
Sharing with additional users is also easy–just purchase additional licenses at $14.95 per user.
To view a sample and instructions on how to purchase online click here
Note: The PDF Version is available to U.S. purchasers only.